Upload
This tool is available for members to upload image files for various purposes such as Challenge, Projects, Newsletter publications, Portfolio presentations, Exhibitions, ...
Please note we have added an extra step to verify you are a member of the club before you upload images.
When asked, enter the email address that you are registered with the club.
Please ensure the following guidelines are observed before you upload any files! For some particular purposes, like Challenges or exhibitions, other rules must be followed, which members will receive by email.
In summary, all images should follow these indications:
Must be in JPEG format.
Must be sized to 2800px on its larger side.
Must be created using the sRGB colour space.
Limit file size to 5MB per image.
Use "First Name Last Name" when asked for your name. Avoid nicknames or abbreviations.
For Instagram, in addition:
If posting a series of images, ensure they have the same format: either portrait or landscape.
Square format is always acceptable as it works with both orientations.
Use the text box of the uploader to include a caption along with your image. Please note that images without accompanying text cannot be used.
Include your Instagram handle (@...) in the caption. Images without an Instagram handle cannot be tagged.
Alternatively, you can tag the club in your own Instagram posts using the hashtag #viewfinders_brussels. The same rule as above applies: if there's no caption, the post cannot be reposted.
Click icon to upload
By submitting files, users declare that they own all rights on all the images they upload and give Viewfinders’ committee permission to publish the image solely for the purposes of club promotion (e.g. in the newsletter, in promotional announcements or on the club web-site gallery or social media channels). Viewfinders club will never knowingly allow participant’s images to be used for any other purpose without first contacting the author.
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For more detailed information in each of these guidelines, or how to achieve them, please continue reading below.
Using the uploader, the file names will automatically have the “First Name Last Name” that you enter appended. Avoid nicknames and abbreviations, as this information will be needed to make proper attribution in different platforms (newsletter, web site,…) .
The uploader will indicate the maximum number of pictures allowed for a particular activity (usually 2 or 6).
For best results, for the newsletter or when projecting, images should be sized to 2800px on its larger side ( while keeping their original form-factor (or “aspect ratio” = width:height ratio)-.
Unless otherwise instructed, set the JPEG quality to limit each image file to 5MB in size for ease of handling. Generally, a JPEG quality factor of "70%" is adequate for most applications.
For more information about digital image file formats and image re-sizing, you can refer to one of the tutorial notes (Resizing Digital Images.pdf) on our "Resources" page.
The JPEG file should be created using the sRGB colour space. (A camera option if JPEG is created in camera, or a selection item if the JPEG is created when exporting from a photo editor programme such as Lightroom, Capture One Pro, etc...). Using other colour spaces can adversely affect the image quality when projected, in newsletters etc... Often, sRGB is the colour space selected by default, so this is usually not a concern; however, it is important to keep this in mind, if you use different configurations in your workflow.
Uploads over 50MB in size are not supported. This might be the case when you are submitting images of high resolution for printing purposes. If your files are of a bigger size, please contact someone in the committee to provide you another way to send your images.
Uploads destined for publication on the Viewfinders Instagram channel must provide some descriptive text. This is optional for other applications. The uploader allows a short description (text) to be added for all of the images in the collection being uploaded. This is stored, along with the artist's name provided, as additional "metadata" associated with each uploaded file (NB, the EXIF or IPTC data in the original file are not touched): it serves to provide Viewfinders committee members additional information about the pictures and may be used in future publication of the images.
This uploader service is available only to paid-up club members. Before uploading the images, you will be asked to enter the email address that you used to register with the club.
If you have a problem with the uploader, please Contact Us to request assistance.